INSTITUTIONAL CODE OF CONDUCT FOR STAFF
DISCIPLINE:
Ø All staff of the Institute is responsible for protecting and taking reasonable steps to prevent the theft or misuse of, or damage to Institute assets including all kinds of physical assets, movable and immovable property.
Ø All the staff Members should follow the rules and regulations of the Institution as prevalent from time to time.
Ø All staff shall devote their time and their best efforts for the progress of the Institute. Staff should contribute to the vision, mission and goals of Institute through engagement of working hours.
Ø Staff must be punctual, sincere and regular in their approach.
Ø Staff must attend all functions of the college as per the instructions of coordinators and Head of the respective departments.
Ø Staff must refrain from any form of harassment or unlawful discrimination based on existing legislative requirements relating to:
· Gender/sexuality/age/marital status.
· Pregnancy or likelihood of pregnancy.
· Physical features, disability or impairment (physical disability or medical status)
Ø Staff should work in cooperation and collaborative manner with others through academic and administrative activities to achieve Institutional goals.
Ø The Faculty Member should not show partiality to any individual student
LEAVES
Staff shall get casual leaves, medical leaves; earned leaves and vacations as per Rules of HNGU and Gujarat Government.
CODE OF CONDUCT FOR TEACHING-STAFF
DISCIPLINE
Ø The Faculty Member should report to the college at least 10 minutes before the commencement of college timing.
Ø The work plan of teaching staff should ensure, in the most productive manner, with regard to the roles, jobs and targets assigned to them by the Department/ Institution.
LEAVES
Ø Whenever a Faculty Member intends to take leave, the faculty member should get the leave sanctioned in advance and with proper alternate arrangements made for class.
Ø In case of emergency, the HOD or the next senior faculty must be informed with appropriate alternate arrangements suggested.
CONTINUOUS ASSESSMENT
Ø Once the subject is allotted the staff should prepare lecture wise lesson plan.
The Staff should get the lesson plan in the academic diary- approved by HOD and Principal.
Ø The academic diary should be maintained as per the prescribed format.
Ø The Staff should not involve himself/herself in any unethical practice while doing continuous assessment.
Ø The Faculty Member must strive to prepare himself / herself academically to meet all the challenges and requirements in the methodology of teaching so that the input may be useful for the student community at large.
Ø The staff should get the feedback from students and adjust the teaching appropriately.
CLASSROOM TEACHING
Ø The staff should engage the full 55 minutes lecture and should not leave the class early.
Ø The staff should use “Information Communication Technology (ICT)” for effective delivery of lectures.
Ø The staff should encourage students asking doubts.
Ø The staff should take care of slow learner students and pay special attention to their needs in remedial coaching classes.
Ø The staff should motivate the students and bring out the creativity in the students and should make them available for doubt clearance.
Every teaching staff demonstrates a high standard in teaching and learning by:
Ø Engaging students in their learning.
Ø Working to achieve high level outcomes for all students.
Ø Maintaining records to manage, monitor, assess and improve student learning.
Ø Providing constructive feedback to colleagues that is considered positively and become helpful for further growth and development.
Ø Assisting in developing and mentoring less experienced staff members.
Ø Accepting responsibility for their own professional learning and development.
College internal exam:
Ø Internal exam must be conducted as per the college academic calendar.
Ø Every student must remain present in college internal exams.
Appraisal report:
Ø All the staff members are required to submit their Self Evaluation Report at the end of every term of the academic year in the prescribed format.
Ø Faculty Members are expected to update their knowledge by attending seminars/workshops/conference, after obtaining necessary permission from the Head of the Department and Principal.
Ø Faculty Members should attempt to publish research papers and articles in reputed International / Indian Journals, Magazines and Periodicals. Further they should also author and coauthor textbooks as per changing curriculum.
Ø Every Faculty Member is expected to extend his/her beneficial influence in building up the personality of students and he/she should associate himself/herself actively in such extracurricular activities.
Ø In addition to the teaching, the Faculty Member should take additional responsibilities as assigned by HOD / Principal in academic, co-curricular or extra-curricular activities.
CODE OF CONDUCT FOR SUPPORTING STAFF
Administrative staff:
Ø Confidential report of the department should be part of personal file of that employee and should be kept confidential by staff members working with this Department.
Ø Staff should take additional responsibilities if required as assigned by Principal.
Accountant:
Ø Accountant should prepare, examine, and analyze accounting records, financial statements, and other financial reports.
Ø Accountant should prepare accounts, taxes and tax returns, ensuring compliance with payment, reporting and other tax requirements.
Ø Accountant should establish tables of accounts, and assign entries to proper accounts.
Ø Accountant should report to the Principal regarding the financial status of the college at regular intervals.
Ø Accountant should assess accuracy, completeness, and conformance to reporting and procedural standards.
Ø Accountant should provide all the necessary account statements and documents for various committees of the institute.
Ø Accountant should provide all necessary accounting documents and financial statements for yearly account audits.
Student:
Student section should-
Ø Ensure the eligibility of the students and prepare related documents to submit them to Hemchandracharya North Gujarat University, Patan within prescribed time limit.
Ø Ensure the student document verification by University within time limit
Ø Ensure timely submission of examination forms to Hemchandracharya North Gujarat University, Patan.
Ø Ensure caste certificate/caste validity from concern divisional office
Clerk:
Ø Clerk should maintain service book of all staff of the Institute.
Ø Clerk should maintain college level/department level all document files.
Peon
Ø Peon should report the college half an hour before the college time.
Ø Peon should maintain cleanliness of Language Labs, class and staff room.
Ø Peon should do all the work assign by the Head of the institute and other staff members.
Ø Peon should not leave the office until and unless the higher authority permits.
CODE OF CONDUCT FOR HEAD OF DEPARTMENT
Ø The work load (teaching and departmental) of all the staff should be fixed by the Head of the department.
Ø The Head of the department should ensure that the work load of the teacher should not be less than 40 hours a week, of which teaching-contact hours should be at least as follows:
· Head of Department/ Professor 8 hours / week
· Associate Professor 12 hours / week
· Assistant Professor 16 hours/week.
Ø The Head of the Department should be responsible for academic planning and academic audit of the department and implementation of academic policies approved by the Principal. The teaching load should be allotted by the HOD after taking into account of the Faculty Member’s interests/choices.
Ø The Head of the Department should arrange the weekly meetings of the staff to appraise the progress of academic and administrative work.
Ø The Head of the Department should encourage Faculty Members to update their knowledge by attending seminars/workshops/conference.
Ø The Head of the Department should encourage Faculty Members to author text books and publish research papers in reputed International / Indian Journals / Conferences.
CODE OF CONDUCT FOR PRINCIPAL
Ø The Principal should oversee and monitor the administration of the academic programmes and general administration of the Institute to ensure efficiency and effectiveness in the overall administrative tasks and assignments.
Ø The Principal should plan the budgetary provisions and go through the financial audited statements of the Institute.
Ø The Principal has authority to take all the necessary actions as and when required to maintain discipline in the Institute.
Ø The Principal should form various college level committees which are necessary for the development of the Institute.
Ø The Principal should encourage Faculty Members to update their knowledge by attending seminars/workshops/conference.
Ø The Principal should encourage Faculty Members to author text books and publish research papers in reputed International / Indian Journals/Magazines and Periodicals.
Ø The Principal should provide leadership, direction and co-ordination within the Institute.
The Principal should periodically review this Code of Conduct.
· As it deems necessary to ensure that this Code of Conduct conforms to applicable Laws.
· Meets or exceeds Institute standards and any weaknesses
· Any of our other policies revealed through monitoring, auditing, and reporting systems are eliminated or corrected.
Ø The Principal is responsible for the development of academic programmes of the Institute.
Ø The Principal should convene meetings of any of the authorities, bodies or committees, as and when required.
Ø The Principal should ensure that directions issued by the management are strictly complied with or, as the case may be, implemented.
Ø The Principal should ensure that quality in education and academic services is maintained for continuous improvement and turn the students into better individuals and responsible citizens of the country.
Ø The Principal should ensure that the long-term and short-term development plans of the Institute in their academic programmes are duly processed and implemented through relevant committees and its members.
Ø The Principal shall be responsible for submission of an annual report on the progress achieved in different developmental and collaborative programmes to the various committees and Management.
CODE OF CONDUCT FOR COLLEGE DEVELOPMENT COMMITTEE
There shall be a separate College Development Committee comprising of the following members, namely:-
Ø Chairperson of the management or his nominee
Ø Secretary of the management or his nominee
Ø One Head of department, to be nominated by the Principal
Ø Three teachers in the college, elected by the full-time amongst themselves out of whom at least one shall be a woman.
Ø One non-teaching employee, elected by regular non-teaching staff from amongst themselves
Ø Four local members, nominated by the management in consultation with the Principal, from the fields of education, industry, research and social service of whom at least one shall be alumnus.
Ø Coordinator, Internal Quality Assurance Committee of the college
Ø President and Secretary of the College Students’ Council
Ø Principal of the college – Member – Secretary.
Ø The College Development Committee shall meet at least four times in a year. Elected and Nominated members shall have a term of five years from the date of election or nomination. If any vacancy occurs in the office of such member, the vacancy shall be filled within three months by the Principal and the member so appointed shall hold office for the residual term for which the earlier member shall have held the office if the vacancy had not occurred.
The College Development Committee shall-
Ø Prepare an overall comprehensive development plan of the college regarding academic, administrative and infrastructural growth, which enable college to foster excellence in curricular, co-curricular and extra-curricular activities.
Ø Decide about the overall teaching programmes or academic calendar of the college
Ø Recommend to the management about introducing new academic courses and the creation of additional teaching and administrative posts.
Ø Take review of the self-financing courses in the college, and make recommendations for their improvement.
Ø Make specific recommendations to the management to encourage and strengthen research culture, consultancy and extension activities in the college.
Ø Make specific recommendations to the management to foster academic collaborations to strengthen teaching and research.
Ø Make specific recommendations to the management to encourage the use of information and communication technology in teaching and learning process.
Ø Make specific recommendations regarding the improvement in teaching and suitable training programmes for the employees of the college.
Ø Prepare the annual financial estimates (budget) and financial statements of the college or institution and recommend the same to the management for approval
Ø Formulate proposals of new expenditure not provided for in the annual financial estimates (budget)
Ø Make recommendations regarding the students’ and employees’ welfare activities in the college
Ø Discuss the reports of the Internal Quality Assurance Committee and make suitable recommendations. Frame suitable admissions procedure for different programmes by following the statutory norms Plan major annual events in the college, such as annual day, sports events, cultural events, etc.
Ø Recommend the administration about appropriate steps to be taken regarding the discipline, safety and security issues of the college. Consider and make appropriate recommendations on inspection reports, local inquiry reports, audit report, report of National Assessment and Accreditation Council, etc.
Ø Recommend the distribution of different prizes, medals and awards to the students.
Ø Prepare the annual report on the work done by committee for the year ending on the 31st March and submit the same to the management of such college.
Ø Perform such other duties and exercise such other powers as may be entrusted by the management and the university.
PROFESSIONAL ETHICS
Ø Act with the highest standards of honesty and ethical conduct while Act with the highest standards of honesty and ethical conduct while working on the college premises and at offsite locations such as workshop, seminar and social events, or at any other place where the staff are representing the Institute.
Ø Avoid any activities that would involve stakeholders in any practice that is not in compliance with the Code of Conduct of the Institute.
Ø Staff must respect the person, privacy of students and other staff members of the Institute. Staff should treat students, parents and colleagues with courtesy and sensitivity to their rights, duties and aspirations.
Ø Staff should respect the dignity, rights and opinions of colleagues and students. Staff should respect cultural, ethnic and religious differences of colleagues and students.
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